YPC Meeting Schedule - 2009 - 2010
| Date Location(s) |
YPC Activity |
| Sept. 23 Courtyard |
Kickoff Intro of Leaders - TF Ice-Breakers - Leaders Overview of the year Social Issues Interest Survey |
| Oct. 7 Cafeteria / 403 |
Education + Small Group Intro Philanthropy / Non-Profit Basics [501(c)(3), Foundations, non-tax status] - TF/TL Social Issues (10 min) - TF/TL Break into 6 Small Groups - Five leaders + 1 more Small Group Activity - information sharing / group name / choose Assistants T-shirt design request - AS Fundraising committee request - KP At END: Group Report Sheet --> TF |
| Oct. 21 Courtyard / 403 |
Research Social Causes / Local Agencies Collect t-shirt designs - AS Tools for agency research - TF Basics of an RFP - TF Present Off-Limit Agencies Research / choose agencies to contact (small groups) Twelve agencies to receive RFPs [Contact name, phone, email, address, purpose/mission, location, 501(c)(3) number] At End: Group Report Sheet --> TF // Send remaining agency names by Oct. 28th Oct. 28 - Group Leaders and Assistants meet with TF - create RFP |
| Nov. 4 Courtyard / 403 |
Send RFPs Write cover letters to 12 agencies (per group) - due date Dec. 2nd Send cover letters and RFPs [include follow-up site visit possible, money award date, amount of awards, etc...] At End: Group Report Sheet --> TF |
| Nov. 18 Courtyard / 403 |
Continuing Philanthropy Education Asset Based Community Development (ABCD) - TF Special Guest Speaker - To Be Determined Review RFPs that have been received Send follow up email reminders to agencies |
| Dec. 2 Courtyard / 403 |
RFP Review / Determine Agencies to Visit RFP's due to MND YPC Groups choose - determine system for determining Contact agencies to visit (via phone and email) Set site visit schedule - choose dates with group - notify TF Ongoing: Notify TF of any other scheduled site visits |
| Jan. 6 Courtyard |
Site Visit Day #1 All groups meet with Mr. F in Courtyard to check in - then head to sites Email TF when site visit is completed and provide brief update |
| Jan. 20 Courtyard |
Site Visit Day #2 All groups meet with Mr. F in Courtyard to check in - then head to sites Email TF when site visit is completed and provide brief update |
| Feb. 3 Courtyard / 403 |
Group Presentation Work Day Groups choose two agencies to present to class Work on presentation and support materials (video, etc...) |
| Mar. 3 |
Group Presentations / Voting Groups present six - seven agencies to the YPC (7 minutes each) Preliminary Vote: Students vote for agencies they'd like to invite in Votes are tallied - top THREE are invited to present Group Leaders: Contact agencies via phone/email to choose presentation date |
| Mar. 17 Courtyard / 403 |
Agency Presentations #2 Final THREE selected agencies present - (15 mins each.) Students take notes and complete Agency Presentation form. Send Thank You notes to agency reps. Recap of 5 agency presentations. Final Vote: Students choose agencies to receive award. Group Leaders: Contact agencies via phone and email - Winning (notify of Award Ceremony) and Losing agencies (thank you for participating.) |
| Apr. 14 Courtyard / 403 |
Prep for Award Ceremony Each group will have a different role in the Ceremony Create posters, large checks, PowerPoint presentation Plan food and drinks Create special guest invite list |
| Apr. 27 Tuesday evening |
Award Ceremony at MND (Theatre) |
| May 12 Courtyard / 403 |
End of Year Meeting Celebration and Wrap Up Elect leaders for next year Student complete online survey |